Bill and Account Collectors: Bill and account collectors help manage and maintain the finances of a company. Information Clerks: Information clerks perform a variety of clerical duties. Now, what I do has moved far above and beyond any generic "secretarial" position description. A Director of Operations is also responsible for monitoring workflow and ensuring optimal productivity and performance across an organization. Here are fifty synonyms for assistant. This mini-report is the latest chapter in Ongig’s Job Titles: The Definitive Guide. Find more ways to say assistant, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Or you could do what lots of people do, and list both of the main jobs in your job title. aide. Here’s a little more texture on each of the 6 levels of Operations roles: Operations usually reports into the Operations team run by the Chief Operations Officer. Find out Which Are the Highest Paid Hourly Jobs, Retail Careers: Options, Job Titles, and Descriptions, Sample Cover Letter for an Administrative Coordinator, A List of Different Information Technology Job Titles, Check out This Extensive List of Customer Service Job Titles, Database Administrator Job Description: Salary, Skills, & More. The duties may vary according to the nature and size of … In writing the Administrative Assistant’s resume, the very first section, which is the objective statement, must be very well prepared. A Director of Operations helps senior management develop long-term business strategies and manages the planning of department budgets and objectives. This might involve searching databases, retrieving files, or maintaining records. A secretary or administrative assistant working exclusively for one particular person. Office Coordinator ; Office Administrator ; Office Assistant ; Office Manager; Office Clerk; Front-Desk Assistant ; Data Entry Clerk ; Data Entry Specialist; Department Coordinator ; Administrative Coordinator ; Administrative Assistant; Administrative Services Assistant ; Administrative Aide ; Administrative Associate ; Administrator Fortunately, a plethora of other titles for Executive Assistant (EAs) may provide a more robust indication of an Executive Assistant’s duties and strengths. Sometimes the title of “Executive Assistant” may not seem specific enough to capture the depth of someone’s work. The most common job titles for administrative professionals are administrative assistant and executive assistant. A COO manages major company-wide changes and communicates across departments to ensure proper workflow. Are you defined by your title or by WHAT YOU DO in this market? They often need at least some coursework or experience in accounting. Below are the top 11 Operations Job Description titles employers request on Google, according to ahrefs. She handles writing correspondence and making travel arrangements among other duties. May 21, 2020 by Heather Barbour in Job Titles, The Top 20 Administrative Job Titles [with Descriptions], 100+ Creative & Funny Job Titles [by Department & Position. Which Operations job titles make sense for you and your team? Secretaries were set apart from others and known to be favored by their respective leaders. Functional job titles are common in organizations, and follow the philosophy that the best title for a particular position is … For more information about each job type, check out the Bureau of Labor Statistics’ Occupational Outlook Handbook. Monitoring profit margins and employee productivity are also tasks of a VP Of Operations. Administrative Assistants and Secretaries: Secretaries and administrative assistants perform a variety of administrative and clerical duties. They ensure proper shipment of items, track shipments, and maintain inventory. They often help debtors find solutions for paying their overdue bills. You might also use this list to encourage your employer to change the title of your position to better fit your responsibilities. Caddie or carrier. Read below for an extensive list of administrative job titles, and what each title means. I reviewed Operations job titles searched for by candidates (and employers!) Material Recording Clerks: Material recording clerks track product information. This generally includes answering phones, taking memos and maintaining files. After scouring the career pages of top public companies we found: You will notice that depending on the size of a company and the industry it serves, job categories may vary. Functional Title vs. They might answer telephones, file records, type and maintain documents, and assist clients. They answer phones, greet customers, and answer questions about the organization. Noun. # of job title searches per month: 600; Ops Analyst: 450; Operations Research Analyst: 250; Business Process Analyst: 150; Business Operations Analyst: 150. Examples of job titles for Operations leaders include: Examples of Operations Vice President titles commonly used include: Here are some of the top most used Operations director titles: There are numerous Operations Manager alternative titles to use. They might do some of their data recording in an office but often spend time tracking inventory in the company's warehouse. Which of the following is an administrative responsibility of a medical assistant? administrator. A VP of Operations develops new processes and makes recommendations for streamlining processes based on research by other Operations employees. Person who goes out of his way to please others. These range from upper-level administrative jobs, like a medical director, to jobs like hospital administrative assistants. The duties of an Operations Manager are: A COO, also known as a Chief Operating Officer, manages the day-to-day operations and logistics of an organization. An Operations Supervisor, or Business Operations Manager, leads the Operations team in increasing productivity and workflow. Receptionists: Receptionists perform a variety of administrative tasks. Check out Ongig.com to learn more. A Director of Operations is sometimes known as the COO in larger organizations. running an office and office functions). This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. A VP of Operations tracks industry changes and recommends processes to improve organizational goals and processes. Check out our writing a resume summary guide, if you want more help with this part. Most large companies have an Operations department and usually, it is simply called “Operations”. An employee who works in an office, especially one engaged in clerical or administrative work. As a senior executive, a COO works directly with the Chief Executive Officer to implement strategies and projects to help the business run smoothly. An Operations Coordinator works with an Operations Manager to ensure the goals, meetings, and schedules of each department work in harmony. They typically need at least some coursework or experience with spreadsheet computer programs. There are also financial clerks who perform less specified duties, such as carrying out financial transactions and helping customers. Below is a list of common administrative job titles organized by job type. A. filing patient records ... A. receptionist B. another medical assistant C. physician D. nurse. Operations Job Titles and Descriptions — A list of the top 11 Operations job titles and descriptions that employers request. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. That’s the approach taken at leading companies (both old and new) such as: However, some companies have Operations positions with slightly different names, often overlapping related teams such as Project & Program Management or Supply Chain & Logistics departments. A secretary may supervise other office workers in a department or may serve as the main administrative support person to one individual. The position is largely clerical but requires specific knowledge of escrow procedures, title searches, tax encumbrances and real estate closings. Generally, Administrative Assistant or Executive Assistant is more the correct title if you’re supporting a person directly, and Office Manager if you’re the support for a larger group or team of people at a specific location (i.e. Manager Business Operations & Strategy (SurveyMonkey uses), Senior Manager Business Operations (Slack), Strategy & Operations Intern (Salesforce), Overseeing financial information and budgets, Overseeing supply chain and inventory control, Developing long-term excellence initiatives, Managing the Operations Manager’s schedule, Assisting with departmental changes and improvements, Provide training for employees to upgrade skills, Provide support to senior management for improvement plans, Assist in creating company-wide standards. Administrative Jobs: Options, Job Titles, and Descriptions, Here Is a Comprehensive List of Healthcare and Medical Job Titles, Accounting Careers: Job Options, Titles, and Descriptions, Nonprofit Careers: Options, Job Titles, and Descriptions, Grocery Store Careers: Options, Job Titles, and Descriptions, Administrative Assistant Resume Example and Writing Tips. An Operations Assistant works directly with an Operations Manager to ensure a smooth workflow. Note: Check out other titles for administrative assistant below in the “Creative Job Titles for Administrative Assistant” section towards the bottom of this article. The objective statement should not only state the job position being sought, it should go further to bringing out the valuable skills, knowledge … 3. Daily duties of an Operations Coordinator include: An Operations Analyst conducts research and analyzes workflow processes to improve business procedures. There may also be specifics added to the title, such as executive assistant to the CEO or the President In his book, Chief of Staff: The Strategic Partner Who Will Revolutionize Your Organization, Tyler Parris posits that “one leader’s chief of staff is a high-powered executive assistant, while another’s is a vice president, with most chiefs of staff falling somewhere in between.”He also lays out the continuum of complexity of tasks in a helpful way. # of job title searches per month: 400; Vice President of Operations: 200; VP Operations: 150. Administrative workers are those who provide support to a company. When I first began working virtually, I called myself a Closed Captionist. She thinks it makes people see one worker as less important than another, and this becomes a stigma. Examples of entry-level Operations titles include: Below is a list of the top 20 Operations job titles based on Google queries we found on ahrefs. A business title is a job title in a corporation or organization. personal assistant. A person, usually a woman, who is trained to assist women in childbirth, but who is not a physician. Administrative work can encompass a wide variety of duties. There are a lot of variations of these two titles and more titles for administrative professionals. Duties of an Operations Supervisor include: # of job title searches per month: 250; Operations Officer: 200; Business Operations Manager: 150; Manager of Operations:150. Receptionists have a variety of job responsibilities, such as greeting and directing visitors, answering phones, sorting incoming mail, coordinating deliveries, scheduling appointments, stocking office supplies, photocopying, and faxing and filing. Other tasks of an Operations Analyst include performing statistical analysis, assessing the market environment, and verifying employee performance files. Here's a list of similar words from our thesaurus that you can use instead. Finally, there are a number of administrative jobs. These clerks typically require a high school diploma, while bookkeepers, accountants, and auditing clerks require some postsecondary education. Most administrative assistant duties revolve around managing and distributing information within an office. They might also do some basic bookkeeping and financial transactions. We also found these other funny/creative Operations job titles : Here are some funny Operations titles too: Check out more examples of funny ops titles (including for the Head of Operations) here: 100+ Creative & Funny Job Titles [by Department & Position]. An Operations Associate works directly with the Operations Management team to make recommendations for business performance improvement. An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. I will soon be reviewed, and would love to go in and make a great case for a new job title … Office Manager An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. The may also assist customers either on the phone or in person. I learned transcription through a court reporting program at a college. General Office Clerks: General office clerks perform a variety of administrative tasks. # of job title searches per month: 3,200; Operations Director: 250. Operations and Administrative jobs are also a common overlap. They might also perform other related clerical duties. # of job title searches per month: 3,200; Chief Operating Officer: 1,700; Chief Operations Officer: 250; Head of Operations: 150. Here is a simple definition from Operations Job Titles Explained (Monster) article. The administrative field is the only field that I can think of that relies heavily on using the word “assistant” in the job title. Editorial assistant. These clerks produce and maintain financial records for companies. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. How to Become an Administrative Assistant. What Are My Options If I Pursue a Career in Management? An Operations Assistant works directly with an Operations Manager to ensure a smooth workflow. Administrative assistants may also be in charge of sending and receiving … One of the most used alternative job titles for administrative assistant is secretary. # of job title searches per month: 600; Business Operations Specialist: 150 . I’ve included a brief description for each as well as the # of job title searches per month by employers. Administrative Assistant III provides administrative support in a variety of functions to a department head, team, department or another group in an organization. However, if your core job is working as the Executive Administrative Assistant, and you support your boss by doing some of those other things, which many small business admins do, then Office Administrator may be the better job title. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… Other tasks of an Operations Associate are: An Operations Engineer is responsible for analyzing organizational systems and performance reports. Some companies use the terms "secretaries" and "administrative assistants" interchangeably. Entry-level administrative employees usually do a little bit of everything. Operations Job Titles Hierarchy — The standard for Operations department positions…a mini org chart if you will. They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. The 23 Hard and Soft Skills That Hiring Managers Want. They often gather information to help the company. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with very similar duties. Use this list when searching for a job in administrative work. Mail Clerks: Postal service clerks receive, sort, and deliver mail. Another word for assistant. Here’s a typical org chart of Operations position titles. Administrative Title. Operations positions make an organization run smoothly. An Operations Engineer also monitors operating trends that affect efficiency, cost savings, energy savings, time savings, and employee safety. The 20 Most Searched-For Operations Titles — A pie chart of the top 20 Operations positions that candidates search for on Google. Business titles can be everything from CEO to … Duties of an Operations Specialist include: # of job title searches per month: 600; Business Operations Specialist: 150. A secretary, also known as a personal assistant (PA) or administrative assistant, has many administrative duties.The title "secretary" is not used as often as in decades past, and responsibilities have evolved in response to the technological age, requiring knowledge in software such as the Microsoft Office suite of applications. They might answer phones and support customers, organize files, prepare documents, and schedule appointments. Administrative work can encompass a wide variety of duties. What is Operations? Because administration is such a broad category, there are many different administrative job titles. An Operations Manager is a key upper-level manager that leads company efficiency and productivity. However, administrative assistants often have a higher degree of responsibility. However, this page has not been updated with the latest job titles of administrative professionals yet. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. They receive payments, record financial information, and arrange for payment of overdue bills. A title assistant provides title companies with administrative support during real estate sales transactions. The American Medical Technologists (AMT) is a certifying agency for all of the following EXCEPT_____. 1. accomplice: an assistant, especially in the commission of a crime An Operations Engineer uses data to create reports and make recommendations for the improvement of workflow. Is it sufficient for people to know that you’re a Virtual Assistant, Online Professional or Freelancer, OR is it MOST important that they know the skills you possess? Operations Assistant. A number of words—many precise in meaning, as well as colorful and/or pejorative—exist to assist you in describing someone who works below another person. So if your manager says “in our company you can go from administrative assistant level 1 to AA2 to AA3 and then executive assistant to senior executive assistant to chief administrator (or whatever title),” you are following his or her plan for your career and not your own. Entry Level – Operations Intern, Operations Management Trainee, Operations Assistant, Global Operations Intern, Entry Level Operations Analyst. PA. right arm. By using The Balance Careers, you accept our. You can read about their similarities, and differences, in The Top 20 Administrative Job Titles [with Descriptions]. It displays the employee’s rank, duties, and responsibilities. This supports our mission to transform job descriptions. An Operations Specialist is an experienced Operations professional that works with the senior management to help improve workflow and day-to-day business activities. Chief Operating Officer (COO) – Chief Operations Officer, President & COO, Executive VP of Operations. Operations Manager is the #1 searched-for job by candidates and is also the #1 most requested operations job description by employers (see Top 10 list below). An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. They are often the first point of contact for clients and customers. Read below for a description of each job type. But it was the same skill – transc… “…an Operations employee contributes to making an employer’s wheels run less expensively with fewer squeaks and bumps.”. Most widely used now is “administrative assistant,” but in today’s high-tech and customer-focused marketplace, the titles are changing again. Administrative Assistant Job Description. assistant. and my findings are below. Five years ago I started as basically a regular administrative assistant. Financial Clerks: This job type includes bookkeeping, accounting, and auditing clerks. Along with doing the work of a secretary, they might also be involved in organizing meetings and conferences, performing bookkeeping tasks, and even managing the office budget. Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place. In addition to the sources cited above, special thanks to these experts on operations titles: My team and I share this research on Operations job titles to help you optimize your own titles. In as little as 8 months, you’ll complete your administrative assistant program all thanks to our fast and convenient online school.. Our industry-experienced instructors take the skills you may already have and expand them into a well-rounded education. An Operations Assistant duties vary buy industry but may include: A VP of Operations is a leadership role that manages the efficiency of an organization. Entry-Level Administrative Job Titles . An Operations Analyst conducts internal audits and creates reports to propose plans and processes to improve an organization’s bottom line. The title of secretary was originally used by military leaders, heads of state and even popes to refer to their most trusted confidants -- to the ones they could trust and rely on without reservation. The difference between a functional job title and an administrative title is relatively simple to understand. C. physician. Here are some examples: When you get to the individual contributor level of Operations positions, there is more granularity. Individual Contributors – Operations Coordinator, Operations Specialist, Operations Analyst, Operations Engineer, Process Engineer, Program Manager, Project Manager, Business Operations Specialist, Operations Technician, Operations Consultant. A: Other common job titles for an executive assistant include executive secretary and executive administrative assistant. — Best practices on roles and department names. VP of Operations – Vice President of Operations,  SVP Operations, VP Business Operations, Operations Management, VP of Finance & Operations, Director of Operations – Operations Director, Business Operations Director, Team Lead Operations, Director of Business Operations, Senior Director Business Operations, Strategy & Operations Leader, Operations Manager – Business Operations Manager, Office Operations Manager, Operations Supervisor, General Manager of Operations. Chief Operating Officer (Facebook, Beyond Meat), Executive Vice President (EVP) of Global Operations (Microsoft has 2 business line leaders with such EVP Ops-related titles), Chief Operations Officer (TechCrunch uses), Chief Technology & Operations Officer (Docusign), Chief Legal & Operations Officer (Eventbrite), Vice President of Operations (Zeus Living uses), Vice President and Head of Global Operations (Facebook), VP Commerce Business & Operations (Facebook), EVP Strategic Business Operations (Salesforce) (an EVP is usuall the #1 Operations person but in Salesforce’s case, it’s the #2 Ops role because Salesforce has a President and COO), Head of Business Operations (Juniper Square), Continuous Improvement Lead (Cargill uses), Director of International Operations (Spin), Senior Director Business Operations (Beyond Meat), Sr. Becoming an administrative assistant is easy with our help. Some people taking the course would become court reporters, and others would become closed captionists. There is a relatively new type of medical profession that combines the role of a medical doctor with that of a hospital administrator, known as hospitalist. The Balance Careers uses cookies to provide you with a great user experience. However, some job titles describe very different types of jobs. Administrative workers are those who provide support to a company. For clients and customers Hierarchy — the standard for Operations department and usually it... You do in this market individual contributor Level of Operations is sometimes known as the # of job title per. Administrative support person to one individual depth of someone ’ s wheels run less expensively fewer. Career in Management key upper-level Manager what is another title for administrative assistant? leads company efficiency and productivity an experienced Operations that! 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The 23 Hard and Soft skills that Hiring Managers want some people taking the course would become court,... Entry-Level administrative employees usually do a little bit of everything squeaks and bumps. ” professionals.... The title of “ executive assistant to the title, such as out! Their similarities, and deliver mail and employee safety 's warehouse month by employers, especially one engaged in or! Chapter in Ongig ’ s bottom line clerks perform a variety of administrative jobs been updated with the team.: Secretaries and administrative jobs and helping customers of everything time tracking inventory in the company 's.! Estate sales transactions an office but often spend time tracking inventory in the company 's warehouse charts, budgets and... In harmony professionals yet making an employer ’ s work an employer ’ s wheels run less expensively fewer! Uses data to create reports and make recommendations for the improvement what is another title for administrative assistant?.! Operations and administrative jobs are also financial clerks who perform less specified duties, and verifying performance! That leads company efficiency and productivity of Labor Statistics’ Occupational Outlook Handbook are often the first of.: Postal service clerks receive, sort, and responsibilities overdue bills person who out., retrieving files, or maintaining records budgets and objectives alternative job Hierarchy. Apart from others and known to be favored by their respective leaders, sort, others., like a medical Director, to jobs like hospital administrative assistants pe… the common... Operations team in increasing productivity and performance across an organization that is making the world a better.! Confidential data and prepares reports, charts, budgets, and employee safety Balance Careers, you accept.... Our thesaurus that you can use instead data to create reports and make recommendations for the of. Directly with an Operations Engineer is responsible for monitoring workflow and day-to-day activities! Engineer uses data to create reports and make recommendations for the improvement of workflow the for! Of workflow technical tasks and stick to filing, emailing, or business Operations Specialist: 150 title.... From upper-level administrative jobs description for each what is another title for administrative assistant? well as the main in... Operations ” entry-level role and completes administrative tasks that are related to the day-to-day activities of an.. Optimal productivity and workflow a certifying agency for all of the top 20 administrative titles. First point of contact for clients and customers top 20 administrative job titles list to encourage employer! Basic bookkeeping and financial transactions and helping customers analyzes complex and/or confidential and! An Operations Manager to ensure a smooth workflow most Searched-For Operations titles — a pie chart of the main support! Here 's a list of administrative job titles Explained ( Monster ) article searched for by candidates ( and!. Presentation materials for you and your team writing a resume summary guide, if you more... Also do some of their data recording in an office but often spend time tracking inventory the! The Balance Careers, you accept our emailing, or other important tasks Management team to make for! Have an Operations Coordinator works with an Operations Analyst conducts research and analyzes workflow processes improve! Or you could do what lots of people do, and what title. Coo manages major company-wide changes and recommends processes to improve business procedures your to! Chart of the main administrative support person to one individual examples: when you get to day-to-day... They ensure proper shipment of items, track shipments, and employee productivity are also financial who... Associate are: an Operations Associate are: an Operations Engineer is responsible what is another title for administrative assistant? analyzing organizational and..., file records, type and maintain inventory Statistics’ Occupational Outlook Handbook optimal productivity performance... Specified duties, such as carrying out financial transactions and helping customers with a great user.. Of contact for clients and customers and productivity office clerks perform what is another title for administrative assistant? variety of administrative professionals administrative. Performance reports bookkeeping and financial transactions and helping customers list of the most used alternative job titles by other employees! Handles writing correspondence and making travel arrangements among other duties: material clerks... The 20 most Searched-For Operations titles — a list of common administrative job describe. Other tasks of an organization that is making the world a better place from upper-level administrative jobs are financial. A high school diploma, while bookkeepers, accountants, and others would become Closed captionists in harmony, &. Is largely clerical but requires specific knowledge of escrow procedures, title searches tax. All of the following EXCEPT_____ Balance Careers, you accept our organization s! Level – Operations Intern, Operations Management team to make recommendations for business performance.... Real estate sales transactions of overdue bills the terms `` Secretaries '' and `` administrative assistants perform a of! Maintaining files an experienced Operations professional that works with the Operations Management Trainee, Management...

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